How to send an email
Email is a great
way of communicating with friends and family at the touch of a button, no
matter where in the world you are
Read on to learn:
·
how to begin composing a new email
·
where to add recipients to your email
·
where to input your subject line
·
how to send your email or save it as a draft, for later
The following steps show you how to send an email
using a Gmail account. However, many email accounts or applications follow a
similar process for creating and sending a new message.
You’ll need:
·
a computer with active internet connection
·
an email account set up and ready to send and receive emails.
Follow these step-by-step instructions to send an
email
Step 1: Log in to
your Gmail account so that you are on the dashboard (main page) of your mail
account.
Step 2: Click Compose.
Step 3: A new blank email window will open up. In the ‘To’ box, type in the email
address of the recipient.
Step 4: You might want to include someone else in your email to ‘keep them in the
loop’. You can do this by clicking Cc or Bcc,
which will open another field. ‘Cc’ means ‘carbon copy’ and ‘Bcc’ means ‘blind
carbon copy’. Adding an email address to the ‘Cc’ field means that that person
will receive a copy of the email and all the other recipients will see their
email address. If an email address is put into the 'Bcc’ field, the person will
get a copy of the email but no other recipient will see that address.
If you are sending the same email to lots of different
people, it’s a good idea to put all the email addresses in the ‘Bcc’ field to
keep your ‘mailing list’ confidential. That way, there’s no chance that it
could fall into the hands of a spammer or hacker.
Step 5: The subject field allows you to give the recipient an idea of the topic of
your email, like a heading. You don’t have to put anything in the subject box,
but it can help when viewing and sorting email.
Step 6: Email text can be formatted in a similar way to text in a word document.
You can change the font style, colour and size using the formatting icons. You
can also create bullet points and check the spelling of your email. Choose your formatting
from the menu shown.
Step 7: Type your message in the main body field of your email.
You can format your email using the options that are
available on the toolbar. To add a link in the body of your email click on the
insert link icon, then add the 'Text to display' and then a
web or email address, finally click OK.
Step 8: When you’re happy with your email, click the blue Send button
at the bottom of the compose window.
Step 9: The email you’ve sent will now be stored in the ‘Sent Mail’ folder on your
Gmail dashboard. You may have to run your mouse pointer over the Inbox folder
link to see the other folders.
Step 10: You may start an email but then decide to come back to it later rather then
sending it straightaway. Gmail saves your drafts automatically. So you can
simply close the email and the unfinished email will be saved to your ‘Drafts’
folder. When you decide that you’re ready to send it, you can retrieve it
from the ‘Drafts’ folder by clicking Drafts and then clicking
the correct item in the ‘Drafts’ folder list. Finish the email and click Send as
normal.
ليست هناك تعليقات:
إرسال تعليق